FBI Case Study

The Who Killed the Virtual fictitious character appoint? contingency study is a clear example of intent disappointment which runed on not only b eachoon the salute of the formulate, but besides loss that could be counted on millions of dollars. Because of the size of the protrusion and the failure of the project, it is broadly speaking used to prevent future IT proposal circumspection disasters. come out Overview When peculiar(a) agent Larry Depew collected evidence of illegal practise of the Russian and Italian mafia tax skim activity, FBI didnt have database system, which could organize and sustenance all the information gathering processes that were needed for the organization.A decade later, Depew was set down in his first project anxiety job called FBI Virtual Case File project (VCF), even though he had no prior fellowship. In the PMBOK Guide book describes what abilities a project manager should own to successfully manage projects is intimacy, performance and personal . In the results of lack of experience and ineffective planning the project was unfortunate failure. Because of availability of funds, the FBIs 23 divisions developed own database system for each of the different divisions.In the result FBI ended up with 45-50 different investigative databases and applications, which are not communication with each other. Also, the Automated Case Support (ACS) system was cumbersome to use, uneconomical and had limited functional capabilities. Additionally all 13000 were really old which resulted in not supporting spic-and-span bundles. Intranet that connected FBI offices had 56-kilobit-per second modems. SAIC (Applications outside(a) Corp. ) for package developed delivered 700,000 lines of code bug-ridden, off target system which resulted in $105 million worth loss.However, look intoes and findings showed that the FBIlacking IT management and technical expertiseshares the blame for the projects failure. The research and study l ater on painted a picture of an enterprise IT project that fell into the most basic traps of parcel organic evolution, from poor requirement gathering, planning and bad communication amidst software developer and FBI. The key issues related to the failure of the project* intrusion of the Project electron orbit focusing. One of the main factors of VSF project was poorly defined business requirements and excessively specific nature of the requirements defined in systems design and analysis stagecoach which resulted in creating 400 functional deficiencies found after testing the system. * Violation of the Project Cost perplexity The lack of IT investment processes resulted in aviate the cost of the project in spite of the millions of dollars spending which was the also unity of the main reason of VSF project failure. Violation of the Project Time Management Overly ambitious schedules and poorly defined schedule is one of the among VSF project failures.* Violation of Project Risk Management Procedure The lack of a plan to guide hardware purchases and deployment was one also of the failures of VSF project. Resolution * The FBIs higher management testament be participating in the new software development to overcome the discrepancies associated with the previous those were VCF project. FBI is planning to purchase software from the vendor to digitize all documents, crime related evidence paper make processes in the single database and still continue use VCF project systems up until it will be replaced with the desired software. * The new project will deploy and become new monitor, risk management system which involves planning, scheduling and target lie testing. Relevance to IT Project Management * Project Scope Management Project Scope Management includes the processes call for to ensure that project includes all the lap up required, to complete the project successfully.Scope Management includes next steps all the way defining and documenting proje ct business requirements by the company shareholders (collect requirements), develop a little description of the project (define scope), subdivide project deliverables and project work into smaller, manageable components (create WBS), formalize acceptance of the completed project deliverables, and observe the office and scope (verify scope), and managing changes to the scope service line ( defend scope).FBIs VSF project failed to define detailed project requirements, formalize acceptance of completed project deliverables by SAIC and monitoring and managing the scope by project manager. * Violation of the Project Cost Management Project Cost Management includes the processes involved in estimating, budgeting, and controlling be so that the project can be completed within the okay budget.The cost management process includes developing an approximation of the monetary resources (estimate be), estimating costs of the individual activities (determine budget) and monitoring the sha pe of the project budget and managing changes to the cost baseline (control costs). VSF project failed to address cost control in project cost management, because it had possibility to receive funding from the government.* Violation of the Project Time Management. Project Time Management includes the processes required to manage timely completion of the project. It includes future(a) processes bring outing the specific actions to be performed to produce the project deliverables (define activities), identifying and documenting relationships among the project activities (sequence activities), estimating quantities of material, people, equipment, or supplies required to perform each activity (estimate activity resources), coming up with the bumpy number of works periods needed to omplete individual activities with estimated resource (estimate activity durations), analyzing activity sequences, durations, resource requirements, and schedule constrains to create project schedule (develo p schedule), and monitoring the status of the project to update project progress and managing changes to the schedule baseline (control schedule). In VSF project most of the required activities in time management FBI management and SAIC failed to go after.* Violation of Project Risk Management Procedure. Project Risk Management includes the processes of conducting risk management planning, identification, analysis, response planning, and monitoring and control on the project. It includes following processes defining how to conduct risk management activities (planning), determining which risks may adjoin the project and documenting their characteristics (identify risks), prioritizing risks for further analysis and combining their probability of occurrence and impingement (perform qualitative risk analysis).Numerically analyzing the effect of identified risks on overall project objectives (perform quantitative risk analysis), developing options and actions to enhance opportunities and reduce threats to project objectives (plan risk responses), and implementing risk response plan, tracking identified risks, monitoring symmetry risks, identifying new risks, and evaluating risk process effectiveness throughout the project (monitor and control risk). In the FBI case none of the project risk management was apply to minimize risk associated with the possibility of the failure of the VSF project. Key TakeawaysIt is important follow IT project management rules in order to develop the system. Main lessons learnt from the case study * Business requirement analysis and technical requirements are significant in the success of the project in planning phase. * Managing communication between companies key shareholders and server providers is required for crossroadive outcome of the development. * Project monitoring and testing is vital task and should be accepted throughout the development * Prototypes be shown to client on regular basis to avoid all changes required at the end of the project * Having a individuals without proper knowledge in the rojects leads to the project success* Planning and monitoring leads to delivering the right product and timely completion of the project * Unsystematic approach in project time management could lead to delay in completion of projects * inadequate and unsatisfactory requirements lead to incomplete projects failure Research Approach For my research approach, I used Project Management and body of knowledge to identify main processes of the project management, and applied some basics acquired from the Systems Analysis and tendency class to identify where FBIs VSF project failed to address and manage this bulky multimillion dollar project.